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Event Planning & Coordination · Legal

Event planning & coordination support for law firms & legal teams

By Zack Pennington, CEO Updated

Law firms run events with real stakes: CLE seminars with accreditation requirements, client appreciation dinners with billing partners in the room, and recruiting receptions where first impressions matter. Managing venue contracts, catering logistics, and RSVP tracking alongside a full caseload isn't sustainable. A Nacho EA handles the coordination so your attorneys and staff stay focused on client work.

Tools we work with: Eventbrite Asana Airtable Google Workspace

Can a Virtual Assistant handle event planning & coordination for lawyers and law firms?

Yes. Nacho matches lawyers and law firms with a vetted, 100% US-based Executive Assistant or Specialist who owns event planning & coordination week after week, not a one-off task. Set a Talent Budget starting at $1,000 a month, begin with a $300 Delegation Strategy Plan, and expect to be matched in about a week.

See how the match works What a Talent Budget costs Book a discovery call

How it works

How delegated event planning & coordination works for lawyers and law firms

A Nacho Executive Assistant takes ownership of the logistics layer for your firm's events: researching and vetting venues, managing vendor communications, building and tracking RSVP lists, and keeping a master timeline that surfaces action items before they become problems. For CLE events, your EA can coordinate with accreditation bodies to gather required documentation and track attorney attendance for compliance records. They work inside tools your team already uses: whether that's Clio for client-related event tracking, Outlook or Google Workspace for invitations and calendar management, or Eventbrite and Zoom for registration and virtual attendance. Your role is to approve decisions and show up; your EA handles the back-and-forth that would otherwise fill your inbox for weeks.

Off your plate

What comes off your plate

Before your first event handoff, give your EA a clear picture of who your audience is: clients, recruits, referral sources, and any non-negotiables like budget caps or preferred vendors. The most common mistake is waiting until two weeks out to bring someone in; the earlier your EA is looped in, the more use they have on venue availability and vendor pricing.

  1. CLE Seminar Logistics Coordination

    Manages venue booking, speaker confirmations, materials preparation, and attendance tracking to meet state bar accreditation requirements.

  2. Vendor Sourcing and Contract Review Prep

    Researches and compares caterers, AV providers, and event spaces, then compiles quotes and contract summaries for attorney review before signing.

  3. Guest List Management and RSVP Tracking

    Builds and maintains attendee lists: including clients, prospects, and referral partners: using tools like Eventbrite, Google Sheets, or your firm's CRM.

  4. Client Appreciation Event Planning

    Coordinates all details for client dinners or receptions, including invitations, dietary accommodations, seating logistics, and day-of communication with the venue.

  5. Post-Event Follow-Up and Documentation

    Sends thank-you correspondence to attendees, compiles attendance records for CLE reporting, and documents vendor performance notes for future reference.

Your stack

Tools our team works with

We adapt to your existing stack, no forced migrations.

Asana
Airtable
Google Workspace
Zoom Events
Eventbrite
Typeform

...and many more!

Client proof

Trusted by lawyers and law firms

Nacho supports lawyers and law firms including Advantage Evans, La Firma Inmigrantes Primero, Rupal Law, handling everything from event planning & coordination to broader operational support.

The model

What delegating to Nacho actually looks like

This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.

  1. Start with a Delegation Strategy Plan

    A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.

  2. Get matched in about a week

    We match you with a vetted, 100% US-based Executive Assistant or Specialist in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.

  3. Set a monthly Talent Budget

    Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. For operations-led work, that senior seat is usually a Fractional COO. See pricing in detail.

  4. Three months, then month to month

    The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.

Talent Budget

What delegating event planning & coordination costs for lawyers and law firms

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
from $40/hour
15 hours $600
Specialists
from $65/hour
10 hours $650
Fractional Executives
from $125/hour
5 hours $625
Your monthly budget
$1,875

Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.

Good questions

Frequently asked questions

Can a Nacho EA handle CLE accreditation requirements for our seminars?
Your EA can coordinate the administrative side of CLE compliance: gathering required documentation, submitting applications to the relevant state bar, and tracking attorney attendance for reporting purposes. They won't provide legal guidance on accreditation rules, but they can manage the process once your team identifies the requirements.
We host confidential client events, how does Nacho handle sensitive guest information?
All Nacho EAs operate under confidentiality expectations standard to professional services work, and you can extend your firm's NDA to cover your EA relationship. Guest lists and client details are handled with the same discretion you'd expect from an in-house employee, and your EA works within whatever access permissions you set.
Our events are infrequent, is it worth having an EA on retainer for this?
Most Nacho legal clients use their EA hours across multiple service areas, not just events: so your monthly budget covers executive assistant work like scheduling, research, and communications in between events. Up to $200 of unused budget rolls over each month, so staying active across service areas helps you get the most from your plan.

Ready when you are

Let your team focus on billable work

Nacho's onboarding includes a Delegation Strategy Plan built around your firm's actual workload, so your EA is ready to take on event coordination from day one. Start with a $1,000/month budget and a dedicated Client Success Manager.

Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.