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Data Entry & Management · Legal

Data entry & records management support for law firms & legal teams

By Zack Pennington, CEO Updated

Legal work generates a constant stream of data that has to be entered correctly the first time: client intake forms, case details, billing records, court dates, and document indexes. A single transposition error in a matter number or statute citation can create downstream problems that take hours to untangle. Nacho provides US-based fractional EAs and specialists who understand the precision legal data work demands and can step into your existing systems without a steep learning curve.

Tools we work with: HubSpot Salesforce Google Sheets Microsoft Excel

Can a Virtual Assistant handle data entry & management for lawyers and law firms?

Yes. Nacho matches lawyers and law firms with a vetted, 100% US-based Executive Assistant who owns data entry & management week after week, not a one-off task. Onboarding starts with a $300 Delegation Strategy Plan, your Talent Budget starts at $1,000 a month, and matching takes about a week.

See how the match works What a Talent Budget costs Book a discovery call

How it works

How your Executive Assistant owns data entry & management for lawyers and law firms

A Nacho EA assigned to your legal team typically works inside your practice management platform: Clio, MyCase, PracticePanther, or similar: entering and updating client records, matter details, and key dates as they come in. They handle the intake-to-file workflow: taking information from signed engagement letters, intake questionnaires, or attorney notes and making sure it's accurately reflected in your case management system and any secondary tools like a CRM or billing software. Your role is to flag what needs to be entered and do a periodic review; the EA handles the actual data work and flags inconsistencies or missing fields before they become a problem. They operate under your firm's confidentiality expectations and can work within your existing document naming conventions and folder structures. Over time, they build familiarity with your matter types, which makes the work faster and reduces the back-and-forth.

Off your plate

What your Executive Assistant takes off your plate

Before your EA starts, pull together a sample matter record that's already set up the way you want it, this becomes the reference standard for every entry going forward. The most common mistake legal teams make is assuming the EA will infer your naming conventions and field preferences; write them down once, even informally, and you'll cut correction cycles significantly. If you use Clio or a similar platform, give your EA a practice matter to work through before they touch live client data, it takes an hour and saves a lot of cleanup.

  1. Client and Matter Record Entry in Practice Management Software

    Entering new client contact information, matter details, responsible attorneys, and relevant deadlines into Clio, MyCase, or your firm's platform based on signed engagement letters or intake forms.

  2. Court Date and Deadline Logging

    Transferring hearing dates, filing deadlines, statute of limitations dates, and response due dates from attorney notes or court notices into your calendar and case management system.

  3. Document Indexing and File Organization

    Cataloging case documents: pleadings, correspondence, discovery materials, according to your firm's naming conventions and ensuring they're correctly linked to the right matter in your document management system.

  4. Billing Record Entry and Time Entry Cleanup

    Transferring handwritten or dictated time entries into your billing software, standardizing descriptions, and flagging entries that appear incomplete or inconsistent before invoices go out.

  5. Client Intake Data Processing

    Taking completed intake questionnaires: whether submitted via Clio Grow, a web form, or PDF, and populating the corresponding fields in your case management system so new matters are ready to work from day one.

Your stack

Tools our team works with

We adapt to your existing stack, no forced migrations.

Airtable
QuickBooks
Microsoft Excel
HubSpot
Salesforce
Google Sheets

...and many more!

Client proof

Trusted by lawyers and law firms

Nacho supports lawyers and law firms including Advantage Evans, La Firma Inmigrantes Primero, Rupal Law, handling everything from data entry & management to broader operational support.

The model

What delegating to Nacho actually looks like

This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.

  1. Start with a Delegation Strategy Plan

    A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.

  2. Get matched in about a week

    We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.

  3. Set a monthly Talent Budget

    Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. For operations-led work, that senior seat is usually a Fractional COO. See pricing in detail.

  4. Three months, then month to month

    The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.

Talent Budget

What delegating data entry & management costs for lawyers and law firms

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
from $40/hour
25 hours $1,000
Specialists
from $65/hour
5 hours $325
Fractional Executives
from $125/hour
0 hours $0
Your monthly budget
$1,325

Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.

Good questions

Frequently asked questions

How does Nacho handle confidentiality for legal client data?
All Nacho assistants are US-based and operate under confidentiality expectations set by your firm, including signing any NDA or confidentiality agreement you require before work begins. We recommend giving EAs role-based access in your practice management system so they can do their work without seeing case content that isn't relevant to data entry tasks.
Can an EA work inside our existing practice management system, or do we need to change how we operate?
Nacho EAs are experienced with common legal platforms including Clio, MyCase, and PracticePanther, and can adapt to other systems with a short orientation. You don't need to change your workflows, the EA works within your existing setup and follows your established conventions for matter organization and data entry.
What happens if an EA enters something incorrectly, how is that caught and corrected?
We recommend building a brief weekly review into the first month of the engagement so you can spot patterns early and give direct feedback before they compound. Most firms find that after the first few weeks, error rates drop significantly as the EA becomes familiar with your matter types and entry standards. Your Client Success Manager can also help you set up a simple spot-check process during onboarding.

Ready when you are

Get accurate data entry support for your legal practice

Nacho will match you with a US-based EA experienced in legal workflows, and your Client Success Manager will build a delegation plan around your firm's specific systems and standards. Onboarding starts at a one-time $300 fee with monthly talent budgets from $1,000.

Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.