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Calendar & Scheduling · Legal

Calendar & scheduling support for law firms that can't afford a missed date

By Zack Pennington, CEO Updated

In legal practice, a missed court date or a scheduling conflict around a deposition isn't an inconvenience, it's a liability. Nacho's US-based fractional EAs and specialists manage the full scheduling load for law firms and solo practitioners, from tracking statute of limitations deadlines in Clio to booking client intake appointments through Calendly. If your calendar is currently living in your head or across three disconnected systems, this is the work we're built for.

Tools we work with: Clio Calendly LawConnect

Can a Virtual Assistant handle calendar & scheduling for lawyers and law firms?

Yes. Nacho matches lawyers and law firms with a vetted, 100% US-based Executive Assistant who owns calendar & scheduling week after week, not a one-off task. Set a Talent Budget starting at $1,000 a month, begin with a $300 Delegation Strategy Plan, and expect to be matched in about a week.

See how the match works What a Talent Budget costs Book a discovery call

How it works

How your Executive Assistant owns calendar & scheduling for lawyers and law firms

A Nacho EA working with your firm will typically start by getting access to your practice management platform: most commonly Clio: and mapping out your active matters, upcoming court dates, and any standing deadlines that need to be tracked. From there, they own the day-to-day: confirming deposition schedules with opposing counsel, coordinating availability across attorneys and court reporters, and keeping your Calendly intake links configured so prospective clients can book without creating a back-and-forth email chain. If your firm uses LawConnect for client communication, they can work within that system as well. Your role is to flag new matters, approve major scheduling decisions, and show up where you need to be, the EA handles the logistics in between.

Off your plate

What your Executive Assistant takes off your plate

The most common mistake attorneys make when first delegating calendar work is handing over access without a clear picture of which deadlines are already in the system and which ones are still in their inbox or their head. Before your EA starts, do a single walkthrough of your active matters in Clio and flag anything time-sensitive that hasn't been entered yet, that 30-minute conversation will prevent the first two weeks from being spent on cleanup instead of coverage. Going forward, establish a simple habit: any new matter or court notice gets forwarded to your EA the same day you receive it.

  1. Court Date Tracking in Clio

    Monitor and maintain all upcoming hearing, trial, and filing dates within Clio, with calendar reminders set at appropriate intervals so nothing surfaces as a surprise.

  2. Deposition Scheduling Coordination

    Coordinate availability between attorneys, witnesses, court reporters, and opposing counsel to confirm deposition dates, send calendar invites, and follow up on confirmations.

  3. Client Intake Appointment Booking

    Manage Calendly scheduling links for new client consultations, including setting availability windows, sending confirmation emails, and rescheduling when conflicts arise.

  4. Statute of Limitations Deadline Monitoring

    Cross-reference active matters against applicable SOL deadlines and flag upcoming critical dates to the responsible attorney with enough lead time to act.

  5. Attorney Calendar Management and Conflict Resolution

    Maintain daily and weekly calendar views for one or more attorneys, identify scheduling conflicts across matters, and proactively resolve them before they create problems.

Your stack

Tools our team works with

We adapt to your existing stack, no forced migrations.

Microsoft Teams
Calendly
Acuity Scheduling
Google Calendar
Microsoft Outlook
Zoom

...and many more!

Client proof

Trusted by lawyers and law firms

Nacho supports lawyers and law firms including Advantage Evans, La Firma Inmigrantes Primero, Rupal Law, handling everything from calendar & scheduling to broader operational support.

The model

What delegating to Nacho actually looks like

This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.

  1. Start with a Delegation Strategy Plan

    A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.

  2. Get matched in about a week

    We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.

  3. Set a monthly Talent Budget

    Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. See pricing in detail.

  4. Three months, then month to month

    The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.

Talent Budget

What delegating calendar & scheduling costs for lawyers and law firms

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
from $40/hour
25 hours $1,000
Specialists
from $65/hour
5 hours $325
Fractional Executives
from $125/hour
0 hours $0
Your monthly budget
$1,325

Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.

Good questions

Frequently asked questions

Can a Nacho EA work directly inside Clio to manage our firm's calendar?
Yes. EAs who support legal clients are familiar with Clio's calendar and matter management features and can work within your existing setup. You'll grant them appropriate user access, and they'll operate inside the system rather than creating a parallel process you have to reconcile.
How does an EA handle the sensitivity of scheduling around confidential client matters?
Nacho EAs sign NDAs and are accustomed to working within professional confidentiality expectations. For legal clients specifically, they're trained to handle matter names and client information with discretion and to follow whatever communication protocols your firm already has in place.
What happens if a court date changes or a deposition gets rescheduled at the last minute?
Your EA can be the first point of contact for rescheduling requests: they'll update Clio, notify all relevant parties, and flag any downstream conflicts the change creates. You set the communication boundaries upfront during onboarding, so they know exactly when to handle something independently and when to loop you in before acting.

Ready when you are

Stop managing your calendar around your caseload

Nacho's legal-experienced EAs are available at $40/hr with a dedicated Client Success Manager to build your delegation plan from day one. Start with a $1,000/month budget and a clear system, not a guessing game.

Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.