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Travel Coordination · Legal

Travel coordination for attorneys & legal teams who can't afford logistics surprises

By Zack Pennington, CEO Updated

When you're traveling for depositions, arbitrations, client meetings, or bar conferences, a missed connection or wrong hotel isn't just an inconvenience, it's a professional liability. Nacho Executive Assistants handle the full travel workflow so you arrive prepared, not frazzled. Whether you're a solo practitioner booking quarterly trips or a firm coordinating travel for multiple attorneys simultaneously, we build the itinerary around your docket, not the other way around.

Tools we work with: TripIt Pro Google Flights Kayak for Business Expensify

Can a Virtual Assistant handle travel coordination for lawyers and law firms?

Yes. Nacho matches lawyers and law firms with a vetted, 100% US-based Executive Assistant who owns travel coordination week after week, not a one-off task. Onboarding starts with a $300 Delegation Strategy Plan, your Talent Budget starts at $1,000 a month, and matching takes about a week.

See how the match works What a Talent Budget costs Book a discovery call

How it works

How your Executive Assistant owns travel coordination for lawyers and law firms

A Nacho Executive Assistant takes ownership of your travel from the moment you flag a need. They'll pull your court dates, deposition schedules, or conference deadlines from your calendar: whether you're in Clio, MyCase, or a shared Google or Outlook calendar, and build itineraries that account for filing deadlines before and after travel. Day-to-day, that means researching and booking flights, hotels, and ground transportation, confirming proximity to courthouses or opposing counsel's offices, and tracking confirmation numbers in a shared doc or travel management tool like TripIt or Concur. If plans change, a hearing gets rescheduled, a deposition moves to a different city, they handle the rebooking and document any fees for client cost recovery. Your role is to approve the itinerary and travel; everything else stays off your plate.

Off your plate

What your Executive Assistant takes off your plate

Before your first trip, give your EA a one-time brief covering your preferred airlines and hotel chains, any loyalty program numbers, your firm's travel budget guidelines, and how you want costs coded for client reimbursement, even a quick bullet-point email works. The most common mistake is handing off a trip with a tight turnaround and no context about the matter, which forces the EA to guess on priorities; a 10-minute kickoff call at the start of the engagement prevents 90% of that friction.

  1. Court and Deposition Location Research

    EA identifies the exact courthouse, arbitration center, or opposing counsel's office address and books accommodations within a practical distance, factoring in local traffic and parking.

  2. Flight and Ground Transportation Booking

    EA books flights, trains, rental cars, or rideshare accounts based on your preferred vendors or firm travel policy, applying any loyalty program numbers and confirming itineraries via email.

  3. CLE and Bar Conference Travel Coordination

    EA registers you for CLE sessions, books conference-rate hotel blocks before they expire, and builds a full trip itinerary with session schedules and CE credit tracking notes.

  4. Travel Itinerary and Document Compilation

    EA compiles all confirmation numbers, hotel addresses, flight details, and local contacts into a single itinerary document in TripIt, Google Docs, or your preferred format, accessible on mobile.

  5. Rebooking and Cost Recovery Documentation

    When travel changes due to rescheduled hearings or depositions, EA handles rebooking and logs any change fees or additional costs with matter numbers for accurate client billing.

Your stack

Tools our team works with

We adapt to your existing stack, no forced migrations.

Kayak for Business
Expensify
Google Flights
TravelPerk
Concur
TripIt Pro

...and many more!

Client proof

Trusted by lawyers and law firms

Nacho supports lawyers and law firms including Advantage Evans, La Firma Inmigrantes Primero, Rupal Law, handling everything from travel coordination to broader operational support.

The model

What delegating to Nacho actually looks like

This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.

  1. Start with a Delegation Strategy Plan

    A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.

  2. Get matched in about a week

    We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.

  3. Set a monthly Talent Budget

    Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. See pricing in detail.

  4. Three months, then month to month

    The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.

Talent Budget

What delegating travel coordination costs for lawyers and law firms

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
from $40/hour
25 hours $1,000
Specialists
from $65/hour
5 hours $325
Fractional Executives
from $125/hour
0 hours $0
Your monthly budget
$1,325

Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.

Good questions

Frequently asked questions

Can a Nacho EA coordinate travel tied to specific case deadlines or court schedules?
Yes: your EA can work directly from your case calendar in tools like Clio, MyCase, or a shared Outlook calendar to make sure travel is booked around filing deadlines, mandatory appearances, and client commitments. They're accustomed to treating legal schedules as non-negotiable constraints, not suggestions.
How does Nacho handle confidentiality given that travel details may reference client matters?
All Nacho team members operate under confidentiality expectations as part of the client engagement, and we recommend keeping matter-specific details limited to what's necessary for booking: destination, dates, and any proximity requirements. Your EA doesn't need case details to coordinate travel effectively, and most attorneys find that a simple internal naming convention keeps everything appropriately compartmentalized.
Is travel coordination billed against my monthly hour budget, and is it worth it at the Executive Assistant rate?
Yes, travel coordination is handled by Nacho Executive Assistants starting at $40/hour, and a typical trip: research, booking, itinerary compilation, and confirmation follow-up, runs one to two hours depending on complexity. For most attorneys, that's a fraction of what the same time costs in billable hours, and it eliminates the context-switching that comes with managing logistics mid-workday.

Ready when you are

Let's build your travel workflow before your next hearing

Nacho matches you with a dedicated Executive Assistant and creates a Delegation Strategy Plan during onboarding, so your EA understands your schedule and preferences before the first trip is booked. Monthly plans start at $1,000 with a one-time $300 onboarding fee.

Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.