Flight Research and Booking
Your EA searches across Google Flights, Kayak, or your preferred OTA to find the best routing and price for your schedule, then books directly or through your existing corporate travel account.
Fractional Travel Coordination
Travel coordination without the back-and-forth
Booking a multi-leg business trip can take two to four hours when you factor in comparing flights, cross-referencing hotel locations, building a usable itinerary, and handling the inevitable changes. Nacho Executive Assistants take that off your plate entirely: managing the research, bookings, and real-time adjustments so your calendar reflects a trip that actually works. Across 67 logged time entries in this category, our EAs have handled everything from routine domestic trips to complex international travel with multiple travelers.
Can I delegate travel coordination to a Virtual Assistant?
Yes. Nacho matches you with a vetted, 100% US-based Executive Assistant who owns your travel coordination every week, not a one-off task. You start with a $300 Delegation Strategy Plan, set a monthly Talent Budget from $1,000, and we match you in about a week.
See how the match works What a Talent Budget costs Book a discovery call
What we handle
What your Executive Assistant takes over
Recurring work your US-based Executive Assistant owns from week one. No vague promises.
Hotel and Accommodation Sourcing
Beyond just finding availability, your EA vets hotels against your actual meeting locations, checks loyalty program compatibility, and confirms cancellation policies before booking.
Ground Transportation Coordination
Your EA arranges airport transfers, rental cars through platforms like Enterprise or National, or ride-share scheduling so there are no gaps between arrival and your first commitment.
Itinerary Building and Distribution
Your EA compiles all confirmations, addresses, contact numbers, and timing into a single clean itinerary document, typically in Google Docs or TripIt, that you can access offline or share with your team.
Change Management and Rebooking
When flights get canceled or meetings shift, your EA handles the calls, rebooking, and itinerary updates so you're not spending an hour on hold with an airline.
Travel Policy and Expense Prep
Your EA tracks booking costs, saves receipts, and organizes expense documentation in tools like Expensify or Concur so reconciliation doesn't pile up after the trip.
How it works
How the handoff works
During onboarding, your Client Success Manager builds a Delegation Strategy Plan that captures your travel preferences upfront: preferred airlines, seat preferences, loyalty program numbers, hotel brands, budget parameters, and any standing policies. From there, you hand off a trip request the same way you'd send a quick email or Slack message: destination, dates, purpose, and any constraints. Your EA handles everything from that point and returns a complete itinerary for your review before anything is finalized. Most clients are fully handed off within the first week, with their EA already managing an active trip by day ten.
Your stack
Tools our team works with
We adapt to your existing stack, no forced migrations.
Google Flights 
TravelPerk 
Expensify 
Concur 
TripIt Pro 
Kayak for Business The model
What delegating to Nacho actually looks like
This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.
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Start with a Delegation Strategy Plan
A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.
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Get matched in about a week
We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.
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Set a monthly Talent Budget
Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. See pricing in detail.
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Three months, then month to month
The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.
Talent Budget
What delegating travel coordination costs
Drag the sliders to build a monthly plan that fits your workload.
Executive Assistants
from $40/hourSpecialists
from $65/hourFractional Executives
from $125/hourYour monthly budget
$1,325
Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.
Good questions
Frequently asked questions
Do I need to give my EA access to my credit card or travel accounts?
Most clients share a dedicated corporate card number or use a virtual card for travel bookings, and provide read or booking access to their loyalty accounts as needed. Your EA will only book what you've approved, nothing is finalized without your confirmation unless you've explicitly set standing approval rules.
What happens if my flight gets canceled while I'm already traveling?
Your EA can monitor itineraries through TripIt Pro and respond to disruptions in real time during business hours. If you need coverage outside standard hours, that's worth discussing during onboarding so expectations are set clearly from the start.
Can a Nacho EA handle travel for multiple people on my team?
Yes: coordinating group travel, including aligning flight times, shared accommodations, and consolidated itineraries, is something our EAs handle regularly. The complexity is manageable as long as traveler preferences and approvals are clearly communicated upfront.
How many hours does travel coordination typically use each month?
It depends on trip frequency and complexity, but a single domestic round trip with hotel and ground transport typically takes two to three hours to research, book, and document. Clients who travel two to three times a month often use six to ten hours on travel coordination, leaving the rest of their monthly budget for other tasks.
Ready when you are
Hand off your next trip
Monthly plans start at $1,000 with a one-time $300 onboarding fee, and up to $200 of unused budget can roll over each month. Tell us what you're working with and we'll match you with the right support.
Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.