Meeting Request Intake & Coordination
Your EA monitors incoming meeting requests, applies your scheduling rules (time blocks, no-meeting days, buffer preferences), and confirms directly with attendees, so you never touch the back-and-forth.
Fractional Calendar & Scheduling
Stop managing your own calendar, that's not what your time is for
Every hour you spend wrangling meeting requests, chasing confirmations, and resolving scheduling conflicts is an hour you're not doing the work only you can do. Nacho EAs have logged 330 time entries in calendar and scheduling support alone: handling the back-and-forth, buffer times, prep reminders, and rescheduling so your week is structured before it starts. Delegating this isn't a luxury; it's a basic use decision.
Can I delegate calendar & scheduling to a Virtual Assistant?
Yes. Nacho matches you with a vetted, 100% US-based Executive Assistant who owns your calendar & scheduling every week, not a one-off task. Onboarding starts with a $300 Delegation Strategy Plan, your Talent Budget starts at $1,000 a month, and matching takes about a week.
See how the match works What a Talent Budget costs Book a discovery call
What we handle
What your Executive Assistant takes over
Recurring work your US-based Executive Assistant owns from week one. No vague promises.
Calendar Audits & Weekly Structuring
Before each week begins, your EA reviews your Google Calendar or Outlook for conflicts, overloads, and missing prep time, then makes adjustments that reflect your actual priorities.
Recurring Meeting Setup & Management
Your EA builds out recurring events in Zoom, Google Meet, or Microsoft Teams: including agenda templates, dial-in details, and reminders, so standing meetings run without you setting them up each time.
Scheduling Link Configuration & Maintenance
Your EA manages your Calendly or Acuity Scheduling account, keeping availability windows, meeting types, intake questions, and confirmation emails current and aligned with how you actually want to work.
Travel & Multi-Timezone Coordination
When meetings span time zones or require travel, your EA accounts for transit time, local time conversions, and prep windows, reducing the chance you show up late or underprepared.
Pre-Meeting Prep Reminders & Briefings
Your EA compiles relevant context before key meetings: pulling CRM notes from HubSpot or Salesforce, prior email threads, or agenda items, so you walk in ready instead of scrambling.
How it works
How the handoff works
After onboarding, your dedicated Client Success Manager documents your scheduling preferences, time boundaries, and communication style in a Delegation Strategy Plan before your EA ever touches your calendar. In the first week, you'll grant calendar access (Google Calendar or Outlook), share your Calendly or scheduling tool credentials, and walk your EA through one or two real scheduling scenarios so they can match your standards exactly. By week two, most clients are fully hands-off: your EA is fielding requests, resolving conflicts, and keeping your calendar structured without you being in the loop on every exchange. You stay informed through a lightweight check-in cadence that fits your preference.
Your stack
Tools our team works with
We adapt to your existing stack, no forced migrations.
Microsoft Outlook 
Acuity Scheduling 
Microsoft Teams 
Google Calendar 
Calendly 
Zoom The model
What delegating to Nacho actually looks like
This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.
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Start with a Delegation Strategy Plan
A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.
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Get matched in about a week
We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.
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Set a monthly Talent Budget
Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. See pricing in detail.
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Three months, then month to month
The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.
Talent Budget
What delegating calendar & scheduling costs
Drag the sliders to build a monthly plan that fits your workload.
Executive Assistants
from $40/hourSpecialists
from $65/hourFractional Executives
from $125/hourYour monthly budget
$1,325
Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.
Good questions
Frequently asked questions
How do I give an EA access to my calendar without compromising security?
Most clients share access through Google Calendar's delegate feature or Outlook's shared mailbox permissions, which let your EA manage scheduling without having your login credentials. Your Nacho Client Success Manager will walk you through the exact setup during onboarding so access is scoped appropriately from day one.
What if my scheduling needs are inconsistent month to month?
That's exactly what the flexible hour model is built for, you're not locked into a fixed number of scheduling hours each week. Up to $200 of unused budget above your monthly minimum rolls over each month, so lighter months can still contribute a little toward the next one.
Will the EA communicate directly with my clients or colleagues to schedule meetings?
Yes, most clients have their EA communicate directly on their behalf, either from a shared email alias or by being CC'd on threads. Your Delegation Strategy Plan will define exactly how much autonomy your EA has and what requires your sign-off before anything is confirmed.
How long does it take before an EA can manage my calendar independently?
Most clients reach a fully delegated state within the first two weeks. The onboarding process is designed to front-load the context your EA needs: your preferences, recurring commitments, and communication norms, so the ramp-up is fast and the handoff is clean.
Ready when you are
Get your calendar off your plate
Starting at $1,000/month with a one-time $300 onboarding fee, you'll have a US-based EA managing your schedule in about a week, not the months a full-time hire takes. Let's build your delegation plan.
Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.