Calendar & Scheduling · Media & Publishing
Calendar & scheduling support for media & publishing professionals
In media and publishing, your calendar isn't just meetings: it's editorial deadlines, contributor check-ins, launch windows, press cycles, and podcast recording blocks that all have to coexist without collapsing. When a book launch, a content sprint, and a PR push land in the same week, the scheduling load alone can pull you out of the work that actually moves things forward. A Nacho EA takes ownership of that coordination so your time stays protected and your production schedule holds.
Tools we work with: Google Calendar Microsoft Outlook Calendly Acuity Scheduling
Can a Virtual Assistant handle calendar & scheduling for media and publishing companies?
Yes. Nacho matches media and publishing companies with a vetted, 100% US-based Executive Assistant who owns calendar & scheduling week after week, not a one-off task. You start with a $300 Delegation Strategy Plan, set a monthly Talent Budget from $1,000, and we match you in about a week.
See how the match works What a Talent Budget costs Book a discovery call
How it works
How your Executive Assistant owns calendar & scheduling for media and publishing companies
Your EA works directly inside your existing calendar system: Google Calendar, Outlook, or Calendly, and takes over the day-to-day scheduling tasks that fragment your focus. That means managing inbound interview and contributor requests, blocking time around editorial deadlines, coordinating across time zones with freelancers and publicists, and keeping your recording or production schedule intact when things shift. They'll set up buffer time, send confirmation and prep materials ahead of calls, and flag conflicts before they become problems. You stay looped in on what matters, but you're not the one playing calendar Tetris every morning.
Off your plate
What your Executive Assistant takes off your plate
Before your EA starts, pull together a list of your recurring commitments: standing editorial meetings, regular contributor calls, any blackout dates tied to publication cycles, and share your preferred working hours and response windows. The most common mistake is handing over calendar access without context, which forces your EA to guess at your priorities; a 20-minute kickoff call where you walk through a typical week will save weeks of back-and-forth and get them scheduling confidently from day one.
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Editorial Calendar Deadline Blocking
EA maps submission deadlines, review cycles, and publication dates into your calendar with appropriate lead-time reminders so nothing gets squeezed at the last minute.
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Contributor and Freelancer Scheduling
EA coordinates availability across writers, photographers, and editors using tools like Calendly or Doodle, handling all the back-and-forth so you receive a confirmed time.
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Press and Media Interview Coordination
EA manages inbound interview requests from publicists or journalists, confirms logistics, and sends prep briefs or background materials ahead of each appearance.
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Podcast or Recording Session Management
EA schedules guest recordings, sends Zoom or Riverside.fm links, collects guest bios and headshots in advance, and builds buffer time between sessions for production handoff.
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Launch Week Calendar Buildout
EA constructs a consolidated calendar view for book, issue, or content launches: syncing PR calls, social publishing windows, team check-ins, and live events into one coherent schedule.
Your stack
Tools our team works with
We adapt to your existing stack, no forced migrations.
Microsoft Outlook 
Microsoft Teams 
Acuity Scheduling 
Zoom 
Google Calendar 
Calendly Client proof
Trusted by media and publishing companies
Nacho supports media and publishing companies including An Arm And a Leg, IDSCO, Susan B. Trachman, MD, handling everything from calendar & scheduling to broader operational support.
The model
What delegating to Nacho actually looks like
This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.
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Start with a Delegation Strategy Plan
A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.
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Get matched in about a week
We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.
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Set a monthly Talent Budget
Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. See pricing in detail.
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Three months, then month to month
The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.
Talent Budget
What delegating calendar & scheduling costs for media and publishing companies
Drag the sliders to build a monthly plan that fits your workload.
Executive Assistants
from $40/hourSpecialists
from $65/hourFractional Executives
from $125/hourStarting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.
Good questions
Frequently asked questions
Can an EA handle scheduling across multiple publications or shows I manage simultaneously?
How does an EA handle last-minute reschedules during a high-pressure launch or publication cycle?
What if my contributors and guests aren't familiar with scheduling tools like Calendly?
Ready when you are
Keep your editorial calendar under control
Nacho has logged over 330 time entries in calendar and scheduling work across industries, your dedicated EA can be managing your media schedule in about a week of onboarding. Start with a $1,000/month budget and a Delegation Strategy Plan built around your production cycle.
Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.