Event Planning & Coordination · Venture Capital
Event planning & coordination for venture capital firms
VC firms run a constant calendar of high-stakes events: LP annual meetings, demo days, founder dinners, portfolio offsites, and industry panels, where execution reflects directly on the firm's brand. Managing venue sourcing, speaker logistics, and attendee communication alongside deal flow is not a sustainable split of attention. A Nacho EA handles the coordination layer so your investment team stays focused on what moves the fund forward.
Tools we work with: Eventbrite Asana Airtable Google Workspace
Can a Virtual Assistant handle event planning & coordination for venture capital firms?
Yes. Nacho matches venture capital firms with a vetted, 100% US-based Executive Assistant or Specialist who owns event planning & coordination week after week, not a one-off task. Set a Talent Budget starting at $1,000 a month, begin with a $300 Delegation Strategy Plan, and expect to be matched in about a week.
See how the match works What a Talent Budget costs Book a discovery call
How it works
How delegated event planning & coordination works for venture capital firms
A Nacho Executive Assistant or Specialist takes ownership of your event logistics from initial scoping through post-event follow-up, working inside the tools your team already uses: Calendly, Notion, Airtable, or a shared Google Workspace. For a typical LP summit or portfolio founder meetup, your EA will source and vet venues, build and manage RSVPs, coordinate with caterers and AV vendors, draft run-of-show documents, and handle attendee communications end-to-end. They'll track speaker confirmations, manage travel arrangements for out-of-town guests, and flag any timeline risks before they become problems. Your role is to approve key decisions: venue, agenda structure, guest list, and show up ready to run the room. The operational layer between your vision and the event itself is covered.
Off your plate
What comes off your plate
The most common mistake VC teams make when first delegating event work is handing off a task mid-process, after the venue is already half-selected or the guest list is already in three different spreadsheets. Start your EA at the beginning of a planning cycle, even if it's a smaller internal event, and share your non-negotiables upfront: firm brand standards, preferred vendors, any LP sensitivities around communication. The cleaner the handoff context, the faster your EA can operate independently.
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LP Meeting & Annual Summit Coordination
Manages venue selection, invitations, RSVP tracking, catering, AV setup, and printed materials for your Limited Partner annual meeting or quarterly update event.
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Demo Day & Portfolio Showcase Logistics
Coordinates founder presentation slots, rehearsal schedules, attendee registration via Eventbrite or a custom form, and day-of run-of-show for portfolio demo days.
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Founder & Operator Dinner Planning
Sources restaurant or private venue options, manages reservations and dietary restrictions, sends calendar invites, and handles any pre-event communication with attendees.
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Speaker & Guest Travel Coordination
Books flights, hotels, and ground transportation for keynote speakers, LPs, or out-of-town founders attending firm-hosted events, and sends detailed travel itineraries.
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Post-Event Follow-Up & Documentation
Sends thank-you notes or recap emails to attendees, collects feedback via Typeform or Google Forms, and documents vendor contacts and lessons learned for future events.
Your stack
Tools our team works with
We adapt to your existing stack, no forced migrations.
Zoom Events 
Google Workspace 
Typeform 
Eventbrite 
Asana 
Airtable Client proof
Trusted by venture capital firms
Nacho supports venture capital firms including Capstar Ventures, Elsewhere Partners, handling everything from event planning & coordination to broader operational support.
The model
What delegating to Nacho actually looks like
This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.
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Start with a Delegation Strategy Plan
A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.
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Get matched in about a week
We match you with a vetted, 100% US-based Executive Assistant or Specialist in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.
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Set a monthly Talent Budget
Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. For operations-led work, that senior seat is usually a Fractional COO. See pricing in detail.
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Three months, then month to month
The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.
Talent Budget
What delegating event planning & coordination costs for venture capital firms
Drag the sliders to build a monthly plan that fits your workload.
Executive Assistants
from $40/hourSpecialists
from $65/hourFractional Executives
from $125/hourStarting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.
Good questions
Frequently asked questions
Can a Nacho EA handle confidential LP communications as part of event coordination?
How does this work if our events are in different cities or involve multiple time zones?
We only have two or three major events per year. Is a monthly retainer still worth it?
Ready when you are
Put your next LP meeting or founder event in capable hands
Nacho matches VC firms with experienced US-based assistants who can own your event logistics from first draft to final debrief. Start with a $1,000/month plan and a Delegation Strategy Plan built around your firm's calendar.
Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.