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Calendar & Scheduling · Venture Capital

Calendar & scheduling support for venture capital firms

By Zack Pennington, CEO Updated

VC partners and associates spend a disproportionate amount of time managing the logistics of deal flow meetings, LP calls, and portfolio board sessions, time that should be going toward actual investment decisions. A Nacho Executive Assistant takes ownership of your calendar so inbound founder requests, partner syncs, and conference blocks don't fall through the cracks. If your scheduling is currently living in your inbox and your head, this is where that changes.

Tools we work with: Calendly Google Calendar Clockwise

Can a Virtual Assistant handle calendar & scheduling for venture capital firms?

Yes. Nacho matches venture capital firms with a vetted, 100% US-based Executive Assistant who owns calendar & scheduling week after week, not a one-off task. Onboarding starts with a $300 Delegation Strategy Plan, your Talent Budget starts at $1,000 a month, and matching takes about a week.

See how the match works What a Talent Budget costs Book a discovery call

How it works

How your Executive Assistant owns calendar & scheduling for venture capital firms

A Nacho EA works directly inside your existing tools, typically Google Calendar and Calendly, to own the full scheduling lifecycle for your firm. For inbound pitch requests, they set up and manage Calendly workflows so founders land on a structured booking link rather than a back-and-forth email thread, with buffer time and pre-meeting questionnaires built in. For partner meetings and internal syncs, they coordinate across multiple calendars, flag conflicts proactively, and handle rescheduling without pulling you into the conversation. When board meeting season hits, they manage the prep logistics: sending calendar holds to portfolio company stakeholders, tracking RSVPs, and making sure materials deadlines are communicated in advance. You stay in the loop on what's scheduled and why, your EA handles the execution.

Off your plate

What your Executive Assistant takes off your plate

Before handing off your calendar, spend 20 minutes documenting your actual preferences, not just availability, but rules: which meetings you'll do over video vs. phone, how much buffer you need between calls, whether you'll take founder pitches on Fridays. The most common mistake is giving an EA access to your calendar without this context, then being frustrated when they schedule something technically correct but practically wrong for how you work.

  1. Pitch Meeting Scheduling via Calendly

    Set up and maintain Calendly booking pages for inbound founder requests, including availability windows, buffer rules, and intake questions that qualify the meeting before it hits your calendar.

  2. Partner Meeting Coordination

    Cross-reference partner calendars in Google Calendar to find viable windows for weekly syncs, investment committee meetings, and ad hoc strategy sessions, and send all invites and confirmations.

  3. Portfolio Board Meeting Logistics

    Send calendar holds to founders and board members, track acceptances, follow up on non-responses, and communicate pre-meeting material submission deadlines.

  4. Conference and Event Scheduling

    Build out your conference calendar for events like SaaStr, TechCrunch Disrupt, or LP summits: blocking travel, scheduling 1:1s with founders or LPs on-site, and protecting focus time around sessions.

  5. Clockwise Calendar Optimization

    Use Clockwise to protect focus blocks, auto-schedule recurring tasks, and prevent meeting sprawl from consuming the hours you need for deal review and due diligence.

Your stack

Tools our team works with

We adapt to your existing stack, no forced migrations.

Microsoft Outlook
Calendly
Microsoft Teams
Google Calendar
Acuity Scheduling
Zoom

...and many more!

Client proof

Trusted by venture capital firms

Nacho supports venture capital firms including Capstar Ventures, Elsewhere Partners, handling everything from calendar & scheduling to broader operational support.

The model

What delegating to Nacho actually looks like

This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.

  1. Start with a Delegation Strategy Plan

    A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.

  2. Get matched in about a week

    We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.

  3. Set a monthly Talent Budget

    Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. For finance-led work, that senior seat is usually a Fractional CFO. See pricing in detail.

  4. Three months, then month to month

    The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.

Talent Budget

What delegating calendar & scheduling costs for venture capital firms

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
from $40/hour
25 hours $1,000
Specialists
from $65/hour
5 hours $325
Fractional Executives
from $125/hour
0 hours $0
Your monthly budget
$1,325

Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.

Good questions

Frequently asked questions

How does a Nacho EA handle inbound pitch meeting requests without letting every founder onto my calendar?
Your EA sets up a Calendly workflow with availability windows you approve in advance, so founders self-schedule within guardrails rather than emailing directly. They can also add an intake form to the booking flow: stage, sector, check size, so you have context before the meeting and your EA can decline or redirect requests that don't fit your thesis.
Can an EA coordinate across multiple partners with different calendars and preferences?
Yes, this is one of the more common setups for VC clients. Your EA works across all partner Google Calendars with view access, learns each person's scheduling preferences, and handles the coordination without looping in the partners themselves unless a decision is needed. It's the same work a dedicated EA at a large fund would do, without the full-time overhead.
What happens during high-volume periods like board meeting season or a major conference?
Your EA can flex hours within your monthly budget to absorb the additional scheduling volume, and up to $200 of unused budget can roll over each month to give you a small cushion when things pick up. If you anticipate a consistently heavier load, your Client Success Manager can help you right-size your monthly budget before the crunch hits.

Ready when you are

Get your calendar off your plate

Nacho's onboarding includes a Delegation Strategy Plan built around how your firm actually operates, so your EA hits the ground running on day one. Monthly budgets start at $1,000 with a one-time $300 onboarding fee.

Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.