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Travel Coordination · Manufacturing & Industrial

Travel coordination for manufacturing & industrial teams that never stops moving

By Zack Pennington, CEO Updated

When your operations team is bouncing between supplier audits in the Midwest, trade shows like FABTECH, and plant inspections across multiple facilities, travel logistics can consume hours your managers don't have. A Nacho Fractional handles the booking, itinerary management, and last-minute changes so your team shows up on time and prepared, not scrambling at the gate. This is especially useful for companies with distributed facilities or frequent vendor travel that doesn't fit a clean weekly schedule.

Tools we work with: TripIt Pro Google Flights Kayak for Business Expensify

Can a Virtual Assistant handle travel coordination for manufacturers?

Yes. Nacho matches manufacturers with a vetted, 100% US-based Executive Assistant who owns travel coordination week after week, not a one-off task. Onboarding starts with a $300 Delegation Strategy Plan, your Talent Budget starts at $1,000 a month, and matching takes about a week.

See how the match works What a Talent Budget costs Book a discovery call

How it works

How your Executive Assistant owns travel coordination for manufacturers

A Nacho EA takes ownership of end-to-end travel coordination for your manufacturing or industrial operation, starting with understanding your preferred vendors, corporate travel policies, and any site-specific requirements like safety certifications or PPE that need to be confirmed before a plant visit. Day-to-day, they work inside tools like Concur, TripActions, or direct airline and hotel portals to book flights, ground transportation, and accommodations, factoring in proximity to industrial parks or supplier facilities that aren't always near major hotels. They build detailed itineraries that include facility addresses, contact names, and any pre-visit documentation your team needs to carry. When a flight gets canceled or a supplier reschedules, your EA handles the rebooking and communicates changes directly to your travelers. Your role is to approve the itinerary and flag any policy changes, the logistics work happens without you in the middle of it.

Off your plate

What your Executive Assistant takes off your plate

Before handing off travel coordination, document your company's travel policy in a single reference doc: preferred airlines, hotel spending caps, car rental vendors, and any union or compliance rules around travel for hourly vs. salaried employees. The most common mistake is assuming your EA will figure out the preferences over time; giving them a clear policy upfront means the first itinerary comes back right instead of requiring three rounds of corrections.

  1. Multi-leg supplier and plant visit itinerary building

    Coordinates flights, rental vehicles, and lodging for trips that span multiple facilities or vendor sites, often in industrial corridors without convenient hub airports.

  2. Trade show and industry conference travel booking

    Manages travel and hotel blocks for events like FABTECH, IMTS, or regional distributor conferences, including early booking to secure rates before room blocks fill.

  3. Expense report preparation and receipt reconciliation

    Compiles travel receipts and prepares expense reports in tools like Concur or SAP Concur, ready for manager approval and accounting submission.

  4. Pre-visit facility documentation coordination

    Confirms site-specific entry requirements: visitor registration, safety briefing forms, or NDA submissions, and ensures your travelers have what they need before arrival.

  5. Real-time rebooking and itinerary updates

    Handles flight disruptions, supplier reschedules, or last-minute facility changes by rebooking and pushing updated itineraries to travelers without requiring manager involvement.

Your stack

Tools our team works with

We adapt to your existing stack, no forced migrations.

TravelPerk
Expensify
Kayak for Business
TripIt Pro
Google Flights
Concur

...and many more!

Client proof

Trusted by manufacturers

Nacho supports manufacturers including PVS Chemicals, handling everything from travel coordination to broader operational support.

The model

What delegating to Nacho actually looks like

This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.

  1. Start with a Delegation Strategy Plan

    A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.

  2. Get matched in about a week

    We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.

  3. Set a monthly Talent Budget

    Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. See pricing in detail.

  4. Three months, then month to month

    The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.

Talent Budget

What delegating travel coordination costs for manufacturers

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
from $40/hour
25 hours $1,000
Specialists
from $65/hour
5 hours $325
Fractional Executives
from $125/hour
0 hours $0
Your monthly budget
$1,325

Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.

Good questions

Frequently asked questions

Can a Nacho EA coordinate travel for both office staff and field technicians or plant managers with different travel needs?
Yes, your EA can manage separate travel profiles and policies for different employee types, including different spending limits or booking lead times. Once you document those distinctions during onboarding, they apply them consistently across every booking without you having to flag it each time.
We use a corporate travel management platform like Concur or TripActions. Can your EAs work inside those systems?
Nacho EAs are experienced with major corporate travel platforms including Concur and TripActions, and can operate within your existing system rather than working around it. If your platform requires a specific user role or access level, your IT team would need to provision that access during onboarding.
How does this work when travel needs are unpredictable, like emergency supplier visits or unplanned facility shutdowns?
Your EA can handle urgent bookings during their working hours, and Nacho can help you set up a communication protocol, typically a dedicated email or Slack channel, so urgent requests get flagged and turned around quickly. For after-hours emergencies, your EA can set up alerts or leave instructions for your travelers to use airline or hotel direct lines as a backup.

Ready when you are

Put someone else in charge of your team's travel logistics

Nacho's onboarding includes a Delegation Strategy Plan built around how your manufacturing operation actually works, so your EA is ready to book correctly from day one. Start with a $1,000/month budget and a one-time $300 onboarding fee.

Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.