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Calendar & Scheduling · Consulting

Calendar & scheduling support for consulting professionals who can't afford missed meetings

By Zack Pennington, CEO Updated

In consulting, your calendar is your revenue pipeline. When a discovery call falls through the cracks or a client kickoff gets double-booked, it costs more than time, it costs trust. Nacho's Executive Assistants handle the full scheduling lifecycle so you stay focused on billable work, not back-and-forth logistics.

Tools we work with: Calendly Microsoft Bookings Doodle

Can a Virtual Assistant handle calendar & scheduling for consultants?

Yes. Nacho matches consultants with a vetted, 100% US-based Executive Assistant who owns calendar & scheduling week after week, not a one-off task. Set a Talent Budget starting at $1,000 a month, begin with a $300 Delegation Strategy Plan, and expect to be matched in about a week.

See how the match works What a Talent Budget costs Book a discovery call

How it works

How your Executive Assistant owns calendar & scheduling for consultants

A Nacho EA embedded in your consulting practice takes ownership of your scheduling infrastructure from day one. They'll configure and manage tools like Calendly or Microsoft Bookings to reflect your actual availability: accounting for prep time, travel buffers, and focus blocks, and use Doodle polls to wrangle multi-stakeholder availability across client organizations without you ever touching an email thread. For engagements involving distributed teams or international clients, your EA actively tracks timezone differences and flags conflicts before they happen, not after. Day-to-day, this means they're monitoring your inbox for scheduling requests, sending confirmations and reminders, coordinating logistics for workshops and offsites, and keeping your calendar clean as priorities shift. Your job is to show up prepared; theirs is to make sure the meeting actually happens.

Off your plate

What your Executive Assistant takes off your plate

Before your EA starts, share a written description of your ideal week: when you want to take calls, how much prep time you need before client meetings, and any recurring commitments that are non-negotiable. The most common mistake consultants make is handing over calendar access without that context, which leads to an EA booking meetings that technically fit but practically don't work. Fifteen minutes upfront building that brief will save weeks of recalibration.

  1. Multi-Stakeholder Meeting Coordination

    Uses Doodle or Microsoft Bookings to identify overlapping availability across client teams, project sponsors, and internal leads, then books and confirms without requiring your involvement in the thread.

  2. Client Engagement Scheduling

    Manages the full scheduling flow for discovery calls, kickoffs, check-ins, and readouts: including calendar invites, agenda attachments, and pre-meeting reminders sent to all parties.

  3. Workshop and Offsite Logistics Coordination

    Coordinates multi-day scheduling for facilitated workshops or offsites, including session sequencing, participant availability, and calendar holds across your team and the client's stakeholders.

  4. Timezone Management for Distributed Engagements

    Identifies and resolves timezone conflicts for global or remote client teams, ensuring all calendar invites reflect correct local times and that no participant receives a 3 a.m. meeting invite.

  5. Calendly Configuration and Maintenance

    Builds and updates your Calendly booking flows: setting meeting types, buffer rules, intake questions, and routing logic, so clients book correctly without requiring manual follow-up from you.

Your stack

Tools our team works with

We adapt to your existing stack, no forced migrations.

Microsoft Outlook
Zoom
Acuity Scheduling
Microsoft Teams
Calendly
Google Calendar

...and many more!

Client proof

Trusted by consultants

Nacho supports consultants including Brighter Strategies, Deborah Offner, High Flying Strategy, and 2 others, handling everything from calendar & scheduling to broader operational support.

The model

What delegating to Nacho actually looks like

This is ongoing delegation to one vetted, US-based person, not a task posted to a marketplace.

  1. Start with a Delegation Strategy Plan

    A one-time $300 onboarding fee pairs you with a Client Success Manager who maps what to hand off first. See the full process.

  2. Get matched in about a week

    We match you with a vetted, 100% US-based Executive Assistant in your time zone. If the fit is not right, the Nacho Guarantee re-matches you free.

  3. Set a monthly Talent Budget

    Budgets start at $1,000 a month and draw across Executive Assistants from $40/hr, Specialists from $65/hr, and Fractional Executives from $125/hr. Up to $200 of unused budget rolls over each month. See pricing in detail.

  4. Three months, then month to month

    The initial term is three months so the working relationship has time to compound, then it rolls month to month. Book a discovery call to size yours.

Talent Budget

What delegating calendar & scheduling costs for consultants

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
from $40/hour
25 hours $1,000
Specialists
from $65/hour
5 hours $325
Fractional Executives
from $125/hour
0 hours $0
Your monthly budget
$1,325

Starting at $1,000/month. One-time $300 onboarding fee includes your Delegation Strategy Plan.

Good questions

Frequently asked questions

Can an EA handle scheduling when I'm working with multiple clients simultaneously?
Yes, this is one of the most common use cases for consulting clients. Your EA will manage calendar segmentation across active engagements, making sure client-facing time is protected and that internal work blocks don't get eroded by ad hoc requests. They'll also maintain separate Calendly links or booking flows if you need clients to self-schedule without seeing each other's availability.
How does the EA handle confidentiality when coordinating with client stakeholders?
Nacho EAs are experienced in professional client-facing communication and understand that discretion is standard in consulting environments. They coordinate scheduling on your behalf using your email or a designated alias, and they don't share internal context, project details, or other client names unless you've explicitly authorized it.
What happens when a client reschedules last-minute or a project timeline shifts?
Your EA monitors for reschedule requests and handles the rebooking process end-to-end: finding a new time, updating all invites, and notifying relevant parties, without pulling you into the logistics. If a project phase shifts and a series of meetings needs to move, they can cascade those changes across your calendar and the client's in a single coordinated update.

Ready when you are

Let an EA own your calendar so you can own your engagements

Nacho's onboarding includes a Delegation Strategy Plan built around your consulting workflow, so your EA is managing scheduling the right way from week one. Monthly Talent Budgets start at $1,000 with a one-time $300 onboarding fee.

Not sure yet? See how it works, compare the Executive Assistant, Specialist, and Fractional Executive roles, or read why we stayed 100% US-based.