Finance & HR
You know what needs to happen in QuickBooks. The problem is finding the time to actually do it consistently. Nacho's fractional Finance specialists log in to your QuickBooks account, handle the work, and keep your books current without requiring you to manage every step. Whether you need ongoing monthly bookkeeping or a one-time cleanup of a backlog, we match you with a specialist who has worked inside QuickBooks Online or Desktop for clients in your industry.
What we do
Concrete work our fractional specialists take on inside your QuickBooks account. No vague promises.
Our specialists match transactions against your bank and credit card feeds, clear outstanding items in the reconciliation window, and flag discrepancies for your review before closing the period. You get a reconciled balance sheet and a clear record of what was resolved. We document any adjusting journal entries made so nothing is a mystery later.
Over time, QuickBooks accounts accumulate duplicate categories, misnamed vendors, and items that were created by mistake and never used. We audit your chart of accounts, merge duplicates, reclassify transactions that landed in the wrong category, and rename or deactivate accounts that no longer serve a purpose. The result is a cleaner P&L and reports you can actually trust.
We set up invoice templates, configure payment terms, and manage the invoicing cycle on a schedule you define. This includes creating invoices from approved data, applying payments when they come in, sending reminders for overdue receivables, and recording deposits against the correct income accounts. You stay out of the billing queue while maintaining visibility into what has been sent and what is outstanding.
If you run multiple revenue streams, locations, or project types, we set up QuickBooks classes and location tracking so your P&L breaks down by the dimensions that matter to you. We apply these tags retroactively where needed and build saved reports that filter by class or location so you can compare performance across segments without exporting to a spreadsheet every time.
We configure and maintain integrations between QuickBooks and tools like Gusto, Stripe, Shopify, PayPal, and Square using native sync settings or middleware like Zapier or A2X. This includes mapping accounts correctly so revenue, fees, and refunds land in the right categories automatically. We test each connection after setup and monitor for sync errors that would otherwise create duplicate transactions or missing income.
We run a pre-tax diagnostic that checks for uncategorized transactions, unreconciled accounts, negative inventory, and unapplied credits. We reclassify anything that would create problems for your CPA, prepare a transaction detail report organized by category, and document any open questions for your accountant to resolve. The goal is to hand your CPA a clean file, not a project.
The handoff
During onboarding, your Client Success Manager reviews your existing QuickBooks setup, identifies any reconciliation gaps, integration issues, or structural problems in your chart of accounts, and works with you to prioritize what gets addressed first. We then match you with a Finance specialist who has relevant QuickBooks experience for your business type and industry. Your specialist works directly inside your QuickBooks account under a login you control, documents every change made, and flags anything that requires your decision before moving forward. You are never locked out of your own books, and nothing is done without a clear record of what was changed and why.
Use cases
A few of the most common workflows our team has deployed with QuickBooks.
When a Stripe payout hits your bank account, we reconcile the deposit against the original charges and fees using A2X or a manual import, then record income and processing fees to the correct QuickBooks accounts. This prevents the common problem of recording the net deposit as gross revenue, which understates expenses and overstates margin.
When a bill arrives, we enter it into QuickBooks Accounts Payable against the correct expense category and vendor record, then flag it for your approval before scheduling payment. Once approved, we record the payment method and mark the bill paid so your AP aging stays accurate.
At the end of each month, we run a defined close checklist that covers bank and credit card reconciliation, a review of uncategorized transactions, and a final check on open invoices and bills. We then generate your standard reports (P&L, balance sheet, cash flow statement) and deliver them in a format your team can use, whether that is a PDF, a shared Google Drive folder, or a direct export.
After a new employee is added in Gusto and their first payroll runs, we verify that the payroll journal entry synced correctly into QuickBooks and that wages, employer taxes, and benefit deductions are mapped to the right expense accounts. We catch mapping errors before they compound across multiple pay periods.
We run an accounts receivable aging report on a weekly or biweekly cadence, identify invoices past their due date, and send follow-up reminders using QuickBooks' built-in email tools or a template you approve. When payment arrives, we apply it to the open invoice and record the deposit so your AR balance stays current.
Talent Budget
Drag the sliders to build a monthly plan that fits your workload.
Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.
Book a discovery callGood questions
Ready when you are
Book a discovery call and we will audit your current QuickBooks setup, identify the highest-priority issues, and outline a roadmap for what a fractional specialist would handle first. You will leave the call with a clear picture of what is broken and what it would cost to fix it.