Travel
You already know Kayak for Business fits your travel management needs. What you need is someone to actually run it, keep bookings organized, enforce your travel policy, and make sure nothing falls through the cracks. Nacho's fractional specialists work directly inside your account, handling the day-to-day so your team travels without friction and your finance team gets clean data. This is not a managed travel agency. This is hands-on account work done by a dedicated specialist who knows your preferences and your policy.
What we do
Concrete work our fractional specialists take on inside your Kayak for Business account. No vague promises.
We build out your travel policy rules inside Kayak for Business, including approval workflows, spending caps by trip type, and preferred vendor restrictions. Policy configuration is documented and tested against real booking scenarios before it goes live. You get a setup that actually reflects how your company travels, not just default settings.
We handle flight, hotel, and car rental bookings on behalf of your travelers, working within your approved policy parameters. When itineraries change, we manage rebooking, cancellations, and credit tracking so the traveler does not have to dig through confirmation emails. Every booking is logged with trip purpose and traveler details for easy expense reconciliation.
We build and maintain individual traveler profiles, including TSA Known Traveler Numbers, seat preferences, loyalty program IDs, and dietary or accessibility notes. Keeping profiles current reduces booking errors and ensures each traveler gets the right options surfaced at checkout. We audit profiles on a recurring basis and update them when employees provide new information.
We run regular reviews of completed and pending bookings to flag out-of-policy selections, duplicate charges, and fare variances that need explanation. Audit findings are compiled into a simple report your finance or operations lead can act on without needing to log into the platform. This keeps your travel spend accountable without requiring a dedicated travel manager on staff.
We pull booking and spend data from Kayak for Business and format it for import into your expense management platform, whether that is Expensify, Concur, QuickBooks, or a custom spreadsheet workflow. Reports are structured by traveler, cost center, trip date, or any grouping your finance team needs. We handle the export cadence on a schedule that matches your billing cycle.
If you are moving from another corporate travel tool or a manual booking process, we handle the data migration: importing traveler profiles, recreating policy rules, and documenting any gaps between your old setup and what Kayak for Business supports natively. We flag anything that requires a decision from your team before going live, so there are no surprises mid-migration. The result is a clean starting point with no orphaned data or missing preferences.
The handoff
During onboarding, your dedicated Client Success Manager reviews your existing Kayak for Business setup, or if you are starting fresh, maps out what needs to be built before your team starts booking. We document your current traveler roster, policy rules, and any integrations with expense or finance tools, then build a prioritized roadmap so work starts on what matters most. Your specialist works directly inside your account and documents every configuration change and workflow so nothing lives only in someone's head. You review and approve the setup before it goes live, and ongoing work follows the same documented process so you always know what was done and why. As your travel volume or team grows, we adjust the scope without requiring you to re-explain your preferences from scratch.
Use cases
A few of the most common workflows our team has deployed with Kayak for Business.
An employee submits a travel request with destination, dates, and trip purpose. We check the request against your Kayak for Business policy settings, book the best compliant option, and send the traveler a confirmed itinerary with all relevant details in one place.
After a trip is booked or completed, we pull the transaction data from Kayak for Business and push it into your expense tool (Expensify, Concur, or a formatted CSV) with the correct cost center and trip category already filled in. This eliminates the manual data entry step for both travelers and finance.
When a flight is canceled or a schedule change is issued, we monitor the affected booking, rebook the traveler on the next compliant option, and send an updated itinerary. Credits or refunds are tracked and noted in the traveler profile for future use.
At the end of each billing period, we export all completed travel transactions from Kayak for Business, sort them by cost center or department, and deliver a formatted report to your finance team. The report includes booking dates, traveler names, vendor, and total cost per trip.
When a new hire needs travel access, we create their Kayak for Business traveler profile, enter their loyalty program numbers and preferences, assign them to the correct policy tier, and confirm their access is working before their first trip. This keeps onboarding consistent and prevents last-minute setup requests before a trip.
Talent Budget
Drag the sliders to build a monthly plan that fits your workload.
Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.
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Ready when you are
Book a discovery call and we will audit your current Kayak for Business setup, identify what is missing or misconfigured, and deliver a prioritized roadmap before any work begins. You will know exactly what your specialist will do and what it will cost.